Provenance Inns transforms guest experiences and operations with Zonal's PMS
Introducing The Provenance Collection
Founded in 2010
9 distinctive venues across North Yorkshire
Ranging from village pubs and inns to 25-room boutique hotels and private shooting lodges
Emphasis on locally sourced, fresh produce
“We wanted something user-friendly with a good support network and ultimately the ability to manage remotely. With the head-office function, we can set pricing, analyse sales data and manage everything back-of-house centrally.”Chris Cartledge, Former Head of Operations, Provenance Collection
The business challenge
With a commitment to excellence in customer service, accessibility, and the delivery of exceptional value to their guests and community, the Provenance team needed a solution that could replace three separate systems to manage their accommodation operating across all nine sites.
It became evident that they required a versatile and robust PMS that could meet their needs, including the provision of reliable data, the standardisation of pricing structures across all nine of their diverse venues, the centralisation of essential data, and the simplification of user management processes.
A strong support element was also a must for the Provenance team, as was the ability to manage the system remotely, enabling their head office team to manage pricing, access detailed reporting on sales performance and control back-of-house operations.
By embracing Zonal’s High-Level Property Management System, Provenance aimed to streamline their operations, ensuring that they could consistently deliver top-tier experiences to their guests.
“Having a fully integrated tech stack is really useful, it helps us share data across different departments within the business, but more importantly, allows us to move that data towards marketing and attracting new guests.”Chris Cartledge, Former Head of Operations, Provenance Collection
The solution
As an established Zonal EPoS customer, the adoption of Zonal’s PMS solution was a straightforward and seamless process for the Provenance Collection, with support from the HLS team throughout the transition resulting in a smooth rollout with no issues for their front-of-house staff. The integration of Zonal’s PMS with their existing Zonal EPoS system and Airship CRM allowed them to easily capture and utilise data centrally, enabling them to deliver more effective, targeted marketing to their guests.
This transition enabled them to overcome the complexities that can arise with multiple and diverse venues to manage, providing them with a unified and efficient approach to property management, pricing, and user administration across their expanding estate.
With their integrated suite of solutions now in place, the Provenance team has benefitted from centralised reporting across the entire business, enabling them to forecast, budget, and identify data trends for smarter decision making.
The Provenance Collection now benefit from:
- A powerful integrated EPoS system with robust reporting functionality utilised across their entire estate
- A fully integrated PMS with reporting used to manage accommodation across nine venues
- A scalable and user-friendly solution
- Detailed reporting and analytics that can be shared easily with key stakeholders within the business
- A fully integrated hospitality CRM that enables greater usage of customer data to drive more effective digital marketing campaigns. Data is collated centrally from EPoS, PMS, Bookings, and even guest WiFi.
- Full access to dedicated support, available 7 days a week, 365 days a year, 8am – 12pm
“The ability to share data across all of our sites and use it centrally was important to us. We have the full suite of Zonal products, we have been users of Zonal’s EPoS system and Airship for several years now, implementing HLS has really tied the whole piece together.”Chris Cartledge, Former Head of Operations, Provenance Collection
Results
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Ask the Expert: Creating a successful hotel social media strategy
With 60% of consumers aged 18 to 34 checking a hotel’s social media accounts before they book, and 43% of overall consumers stating that being able to make a booking through social media would make their booking journey easier, social media presents a massive opportunity for hoteliers looking to drive increase occupancy and drive RevPAR.
We sat down with Stewart Moss, Managing Director at High Level Software, part of the Zonal family, to explore how hoteliers can ensure they’re capitalising on the opportunities social media brings, from engaging with your audience and responding to queries and feedback, to leveraging your social platforms as a revenue driving channel.
- How important is social media for hoteliers?
Social media is extremely important for hoteliers in 2023. It’s become an integral part of the hospitality industry, playing a significant role in shaping the guest experience and influencing bookings.
Social media provides a direct line of communication between hoteliers and guests, both current and future, enabling hotels to engage with their audience before or after they stay, respond to reviews (both positive and negative) in a consistent tone, and really demonstrate their commitment to guest satisfaction before you get there as it puts a safety net around the booking.
Reputation management is a really important part of social media as well. Hoteliers really should be responding quickly and in a consistent tone of voice to anything that customers leave on their pages, and the opportunities to drive direct bookings are sizeable from there – especially with people using Facebook to book their hotels, and researching hotels through Instagram prior to staying.
- What role does social media channels play in the booking journey?
The fact that 60% of those 18 to 34 year olds are visiting social media pages before they’ve even made their decision highlights the importance of these platforms.
People are now gathering information and assessing your reputation before they stay with you, and when you talk about Gen Z in particular, they want to see different things from your business than what’s been highlighted before. They want to know about sustainability, they want your venue to be accessible at all levels, and they want to know how it’s going to extend their wellness or improve their lives in some way.
So people are gathering information and assessing what you’re about before they’re staying and the you’re giving them some authenticity to really add credence to their search, and this does really influence decision making. Positive reviews, engaging content, and captivating visuals on social media can really greatly influence the decision-making process. Showcasing the hotel’s unique features and highlighting the positive experiences guests can have, really helps provide guests with peace of mind knowing that they’ve made the right choice before they even arrive to stay with you.
- What should a hotel’s social media strategy look like?
Hoteliers should have a well-defined social media strategy that aligns with their overall marketing goals. This strategy should include clear objectives about target audience identification, content themes, posting schedules and performance metrics. Think “what are we aiming to do with all this time and work?”.
Share compelling visual content, and especially make sure to leverage user-generated content. If a guest has stayed in a lovely hotel and then posts about their experience, the hotel should then be responding and re-sharing this content, again lending credence to future guests that they will have a great experience staying here and giving them a prescription of how they can spend their time at the hotel, and that they won’t be let down.
Taking The West Park Hotel in Harrogate, part of the Provenance Collection, as an example – it’s very close to the Yorkshire Dales, so I’d be looking to target groups with an interest in walking and hiking, as well as dog owners and walkers as it’s a dog-friendly hotel. I wouldn’t be selling, I’d be communicating or engaging with the audience to show how great the property is and that the experiences offered here align perfectly with their interests.
Creating points of interest that encourage guests to share their experiences at the hotel can be another great pillar of your social media strategy. Taking The West Park Hotel as an example again, they’ve put a living wall in their excellent F&B area, putting something in place that encourages guests to engage with you and talk about you – which essentially results in free marketing.
People want to talk about the great stay they’ve had, and giving them a series of things to ‘tick off’ throughout their stay increases the likelihood they’ll share their experience of staying with you with their networks.
- How should you respond to comments on social media?
It’s extremely important to be responsive to both the good and bad comments you get on social media, because the guests that may be looking to book with you in future will be reading what you’re saying and how you respond to those questions.
The areas where we think it’s especially important is brand visibility and awareness, social media allows you to reach a wider range of people than ever before so it’s key to ensure you’re presenting the best version of yourself; and customer engagement and relationship building, always think about having maybe two or three members of staff responding rather than a lot of different people to build that authentic, consistent tone of voice, as well as show potential guests how much you care about their feedback about your business and the time they’ve spent with you.
If you’d like to find out more about how Zonal’s hotel technology can deliver success in your business, get in touch today for a technology consultation and one of our experts will be happy to talk you through what’s possible!
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The key role of social media in the hotel booking journey
Social media serves as a pivotal tool for enhancing brand visibility and awareness and has evolved into an integral part of the hospitality industry’s marketing mix.
It is also becoming a vital part of the guest booking journey – and not just for research purposes, either. Channels such as Facebook and Instagram are increasingly influential as booking tools in their own right. Hoteliers must therefore review and develop their social media strategies with this in mind, if they are to make the most of the opportunity.
Social media now needs to be seen as more than a mere shop window for the business and more of a way of driving revenue via direct bookings.
What guests are looking for
Just how influential are channels such as Facebook and Instagram in engaging potential guests, and how does this differ between generations?
When researching hotels to book, older consumers prefer using hotel websites, but younger adults are turning to social media. Three in five (60%) of those aged 18 to 34 say they visit a hotel’s social media pages before making a booking — that’s 18 percentage points higher than all other consumers. With younger adults being much more frequent users of hotels than older ones (more than a third of 18- to 34-year-olds have visited a hotel at least monthly in the last six months, and nearly a quarter have done so weekly — twice the average among all consumers) this trend is worth bearing in mind.
Price and location are by far the biggest factors in booking a hotel, but consumers are also looking for amenities, and so it makes sense for hoteliers to look to showcase these on their channels. According to our research, the most desirable amenities are: WIFI (66% of consumers say this is a must have), a restaurant and/or bar (57%), parking (57%) and in room amenities such as a TV or an iron (also 57%).
When looking at younger guests and Gen Z specifically, sustainability, inclusivity, wellness, corporate social responsibility, and employee welfare are also a priority. While these aspects have always held significance, they are evolving into more pivotal factors for this generation, having a significant impact on their decision-making. Consequently, businesses aiming to engage this group must earnestly address these concerns, and social media is a perfect platform to communicate this.
Leverage the power of social media to drive revenue
Social media is also beginning to play a more pivotal role when it comes to encouraging people to click that ‘book now’ button. Forward thinking hoteliers should therefore be looking at ways to use social media to drive direct bookings, in order to boost profits, as well as avoid commission fees from third-party booking platforms.
Hoteliers would benefit from using their social media as more than just ‘shop windows’ for their business. Thinking strategically about what they share via these channels will be vital to encouraging people to hit that all important ‘book now’ button. Firstly, showing aesthetic images of hotel rooms, lobbies, and other communal spaces is a great way to demonstrate the hotel’s best features and encourage people to stay at the hotel. Including a link in your Instagram bio that clicks through to the hotel’s booking platform will also help facilitate direct bookings, turning those looking for a hotel into new customers.
Social media can also be used to encourage people to spend across other arms of the business. Hotels that have F&B outlets, for example, can leverage their social profiles to drive awareness of the great experiences on offer in their bars and restaurants and encourage further footfall from guests and locals alike. Social media is also a great place to promote exclusive deals and promotions on food and drink to encourage people to not only book at the hotel, but to make the most of the on-site restaurant as opposed to dining out.
What’s more, we know that one of the main reasons guests will choose to book with a hotel directly is down to trust. This presents a unique opportunity for hoteliers. By promoting their brand, their company values and their great experiences via social media – and ensuring they are communicating regularly with people whether that is via posts or responding to comments and messages – hoteliers can establish trust with potential future guests, turning lookers into direct bookers.
Now more than ever, consumers want the brands and businesses they interact with to have a human quality to them. Social media is a great way to build trust and demonstrate the qualities that consumers want to see and to encourage them to stay. From engaging regularly with guests, answering queries in a timely manner, to running engaging social media campaigns, demonstrating a business’ authenticity is a fantastic way to drive bookings.
Not only do hoteliers need to frequently communicate with consumers, but their booking platforms need to be user-friendly, up to date, responsive and secure. While only small numbers of consumers have booked a hotel via Facebook (11%), Instagram (11%) and Twitter (9%) currently, many more indicate they would be interested in doing so in the future. In fact, 43% of 18 to 24-year-olds agree that a button to book a hotel directly from social media accounts would make their booking journey easier. Fortunately, it is not difficult to integrate a booking button onto Facebook pages and this is something operators should be looking to do.
Capitalise on guests’ desire for experiences
All this points to the growing influence of social media in the hotel industry but with the channels developing and changing fast, hoteliers need to be ensuring they are future-proofing their approach.
For now, Instagram and Facebook remain the most useful platforms to our sector but, as Gen Z get older and younger generations come through, the importance of TikTok and other channels is likely to increase.
The growth of ‘creator content’ is also important here. Hotel social media channels need no longer be full of self-generated content, marketing teams can harness the power of creators by developing “Instagrammable” moments and experiences. Thoughtful and creative interventions, whether it’s strategically placed artwork or an innovative decorative space, can prompt guests to share their experiences, effectively amplifying the hotel’s reach with their target markets and, in the end, driving revenue.
And, as the desire for ‘experiences’ over products continues to gain momentum among consumers, crafting a purpose-driven strategy, grounded in engagement, and tailored to diverse target groups, hotels can position themselves as more than a mere accommodation-provider. Hotels become creators of desirable and memorable experiences.
As we can see then, as social media continues to evolve, the principles of targeted content, channel-specific strategy and driving direct bookings from the channels themselves will become ever more key to boosting hotel revenues.
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Assessment 2:
Driving revenue
Zonal’s Driving Revenue self-assessment
Answer a few short questions to identify whether your tech helps you increase upsell opportunities and open up new revenue streams. At the end you’ll get personalised guidance to help you boost customer spend, both in-venue and at their homes.
Take our other self-assessments to see if you score just as well across other key areas.
Hotel Property Management System Buyer's Guide
Discover the key features and functionality you should be looking out for when choosing a PMS provider
Your PMS is the beating heart of your hotel’s operations, and choosing the right solution that meets all of your requirements amongst a variety of providers can seem like a daunting task. To help you navigate through the world of hotel PMS systems, we’ve put together this helpful buyer’s guide to help you choose the right system for your business.
From front-of-house to back-office, OTA connections, housekeeping and managing bookings, the right PMS can enable you to effectively manage all aspects of your hotel seamlessly from one system, providing significant time savings to you and your staff and enabling you to focus on providing exceptional hospitality to your guests.
What's included in this guide?
- The main benefits of PMS software for hotels
- The core features and functionality you should look out for when choosing a hotel PMS
- Key questions to ask hotel PMS providers when evaluating a new system
- Typical pricing models and implementation timelines
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How hoteliers can encourage guests to book direct
An exclusive whitepaper exploring different strategies hoteliers can employ to boost direct bookings, and how this can benefit your business
With the rise in popularity of staycations in recent years comes an increased opportunity for hoteliers to improve RevPAR through encouraging guests to book direct rather than via an Online Travel Agent.
In a recent roundtable, hosted in collaboration with the Institute of Hospitality, we sat down with experts in the hotels sector for an in-depth discussion on the challenges involved with getting guests to book their accommodation directly with the hotel, and the revenue-boosting opportunity for businesses that get this right.
From collecting more valuable guest data to drive more effective marketing, to greater upselling opportunities, and building brand loyalty that generates more repeat business, direct bookings offer so much more than just reducing your commission bill…
What's in the whitepaper?
- The role OTAs play in building brand awareness and reach
- How to better gather and utilise your guest data to increase revenue
- The importance of reviews and building a strong online presence via social media
- How to better leverage your technology to streamline processes and improve guest experiences once they have made a booking
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Malhotra Group harnesses data to create a seamless guest and booking experience
Introducing the Malhotra Group
Family-run business founded in 1991
Impressive portfolio spanning leisure, care services and property
7 leisure sites including a 4* boutique hotel, backpackers’ hostel, restaurants and pubs
Each site has its own unique brand
“People don’t want to input their details every single time they make a booking. They want to be remembered and you get this when booking through an app or online.”Marcella Swindell, Group Hotels Operation Manager, Malhotra Group
The business challenge
Having worked with Zonal for several years, when it came to opening their latest hotel in May 2021, the Malhotra team didn’t consider any other solutions than Zonal’s EPoS and Property Management System to power this new venue.
With an objective to ensure they were delivering the same exceptional experiences in this new site as with the rest of their portfolio, as well as to drive bookings and revenue, the team knew they needed accurate, reliable data to build a picture of how the business was performing across the entire portfolio, as well as track customer spend across all aspects of the hotel whilst having greater control over room rates.
“The data we acquire from our technology is essential. We use this data to help set our rates for the week, the month and the following year! Through Zonal’s reporting tools, we can easily see how the business is performing and look to change our rates based on whether we need to drive occupancy, room rates or both.”Marcella Swindell, Group Hotels Operation Manager, Malhotra Group
The solution
As an existing Zonal customer, the implementation of Zonal’s scalable EPoS, PMS and Loyalty solutions into Malhotra’s newest venue was a simple process for the Group.
With this integrated suite of solutions in place, the Malhotra team have since benefitted from streamlined processes across all aspects of the hotel’s operations, offering significant time savings for staff and enabling them to deliver seamless experiences for guests.
Zonal’s PMS enables the team to easily oversee and update booking rates and room availability, and with a full integration with their Zonal EPoS the team can also charge any transactions from guests to their room, providing convenience and flexibility.
The fully-integrated digital Loyalty platform has also enabled Malhotra to make it easier for guests to accrue and redeem points from their loyalty scheme regardless of which venue they’re in, including F&B facilities, creating seamless journeys for their guests that drive additional spend and keep guests coming back for more.
- A powerful and integrated EPoS system with robust reporting functionality used in all three hotel restaurants
- A fully integrated property management solution with reporting used across their three hotels, including channel manager tools, fully integrated with third-party sites
- A digital loyalty platform to reward loyal guests and encourage repeat visits
- A scalable solution which is simple to implement and integrate into a growing business.
“The support we get from the EPoS and PMS teams makes the partnership worthwhile.”Marcella Swindell, Group Hotels Operation Manager, Malhotra Group
Results
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In Conversation: The role of online travel agents and how to drive more direct bookings
Our recent GO Technology research Holidaying at Home: What guests want from hotels in 2023 revealed the significant opportunity for hoteliers to boost revenue and drive repeat business by encouraging guests to book direct.
In this episode of In Conversation, we sat down with the Institute of Hospitality and their members to explore role OTAs play, and how they should be utilised, as part of a hotel’s marketing strategy, the importance of building trust and loyalty with guests for repeat business, and how important it is to ensure your online presence is doing everything it can do draw in those all-important direct bookings.
Watch the discussion for actionable insights, including:
- How to leverage both direct bookings and OTAs in your business as part of your overall marketing mix
- The importance of optimised websites, booking journeys and social media in driving direct bookings
- Discussion on how both OTAs and direct bookings are already being utilised in the industry
- What guests are looking for from hotels in 2023



